Document-based information of regular users (individuals, businesses, governments, etc.), is usually stored into computers' hard disks in the form of e-documents by means of decentralization. However, as time goes by, more and more documents have been accumulated, hence increasingly complex document-based directory tree ... locations of documents stored entirely depend on personal habits, generally speaking, in disorder, not having them classified. If Windows system, however, is going through modifications (for example, re-install systems, and so on), loss of documents occurs easily. This kind of document storage method is not so user-friendly, not convenient for unified management.
Apookle D5 system directly has all the documents of users encrypted and stored into Apookle core document database, where centralized authorization is conducted so as to facilitate security management and provide more convenient retrieval, encryption, sharing, etc.

    Apookle Documents Database which is inside Apookle D5 has strengthened support the latest version of data storage pinpointing at the current mainstream relation database, and also continue to support post-2000 versions of relation database, as has been proved by testing. In virtue of the introduction of closed structural model when Apookle documents database is being established, mainstream update revision follow- up for products of relation database are generally supported as well, and linkage table and functions of dynamic access are also supported in the same way. Dynamic access performance of super large document-based data, through arbitrarily reading retrieval which has been computed, record counts have been greatly enhanced.

    Apookle D5 supports the following products of relation database: 1) Oracle 2) Microsoft SQL Server 3) IBM DB2 4) Sybase

Oracle		Microsoft SQL Server Sybase
IBM DB2				MySQL

    Apookle D5 system, based on the actual need of customers, categorize office-based different documents of formats, users may feel free to randomly put together all the documents which have got modification right into a specific document directory, such as a litigation document for the legal profession. Particularly, directory and authorization can be completely established under structure of enterprise. After Apookle D5 installed, the system automatically creates document catalogs which are in common for user's recommendation; however, users may also be able to also conveniently modify their own directory that they have already created under the structure.

    Every computer has been more or less stored some user-based sensitive information, such as customer lists, financial information, friends lists, bank account numbers, stock accounts, fund accounts, home addresses ... security of the information appears very important. However, intrusions such viruses, hackers, rogue software, and other malicious software, may steal users' sensitive information often in the absence of any signs noticed by users, hence heavy losses or inconvenience to many computer users. Apookle D5 system, with the introduction of double-key 128-digit based encryption mode, conducts encryption-based storage and management for contents of documents, not only having effectively guaranteed security of document-based visit, but also storage-based security of document contents. Even if documents got stolen, hackers can never open the files for getting access to contents of documents-based information. Double-key: Apookle Document system has introduced two encryption algorithms which are different and independent of each other to conduct encryption management for documents-based information so as to effectively guarantee user-based information security. 128-digit encryption mode: the most powerful encryption algorithm of encryption technology at present meeting the need of military security.

    To protect documents in local computers from being stolen, Apookle D5 system especially separates the customer terminal document encryption function from the original server transparent encryption technology to meet users' requirement of security protection to the data outside Apookle D5 system. While the user with the customer terminal security modules is using a local document, Apookle D5 system "secretly" has the documents encrypted or decrypted according to local security strategy without any extra interference of the user's. While the encrypted documents, opened by the relevant software without obtaining the user's decryption key, all appear as the format has been broken, which thus guarantees content security of the user's documents to some extent.

    In Apookle D5 system, users installed with customer terminal security modules, can conduct a real-time encryption for the relevant documents by setting security strategy. The relevant documents managed by security strategy, are encrypted automatically while being copied, cut, pasted, opened, etc.

    All documents, regardless of formats, once are managed by Apookle documents database, are protected by service double-key encryption mode immediately, even if the documents in Apookle Documents Database are obtained or transplanted illegally, the data appear as irrecognizable characters, which stops user's data from being disclosed.

    Apookle D5 system is an independent customer terminal system and independent of the third-party software, while the document data in Apookle database are being read or stored by the user, they are read, stored and transmitted in an encrypted way to ensure transmission security of the document data. Adopting 128-bit encryption mode, converting the document to irrecognizable binary-system code, the system testing the algorithm automatically, being totally different between different hardware, etc. can guarantee even if the same system or document is copied to another computer, they still remain irrecognizable characters, and ensure security and integrity of the documents.

    In order to prevent the documents owned by enterprise-based users from being disclosed, Apookle D5 system identifies each hardware. Thus, even if the document has been transferred it still cannot be read so as to ensure the document's security performance from the bottom line.

    Apookle D5 system, pinpointing at Windows documents system under different blocks for divisions, whether stored in FAT32 division or document systems with formats NTFS division, CDFS division, users may utilize "lead-in" function to transfer designated types of documents or all documents into Apookle documents database after Apookle D5 being installed, so that the requested documents have all realized database management.

    Apookle documents database supports storage and management with T-level massive document data (1 T = 1 * 1024G = 1 * 1024 * 1024M). When system performance is effectively guaranteed, document information can still be quickly and accurately positioned.

    Apookle D5 previous versions support Windows 98, NT 4.0, Windows 2000 systems. As Apookle D5 system conducts organization and management based on document modes with Apookle Documents data, Windows 98, NT 4.0 systems are no longer supported. Apookle D5 supports Windows 2000, Windows XP, Windows2003 systems, and has obtained authentification through the third-party testing institution, which has been proved that multiple users may keep the same their respective independent parameter settings in one computer, and single-user installation may also enabled. At the same time, in order to satisfy the need of Linux platform by enterprise users, Apookle D5 system has recently provided support for Linux platform. However, due to constraints of Linux platform, Apookle D5 system only supports for versions above Linux 4.0.

    Apookle D5 system, based on construction of Apookle documents database technology, and also based on the characteristics of Apookle documents database, i.e. storage and management of independent documents prototype models, has maintained unique features owned by these documents themselves, for example, the language of the document itself. When users are utilizing, handling and managing documents, they are particularly required to conduct unified management to the documents formed under different language environment, where Apookle D5.0 system can meet the needs of these special customers. Apookle D5.0 System holistically supports management to the documents thanks to its being installed the following popular languages:

1)       Simplified Chinese

2)       Traditional Chinese

3)       English

4)       Français

5)       Pyccko

6)       Deutsch

7)       한 국어

8)       Italiano

9)       Español

10)    Portuguese

11)    Nederlands

12)    Japanese

    Currently, there are eight languages available for application at the terminals of Apookle D5 System: Simplified Chinese, Taiwan Traditional Chinese, HK Traditional Chinese, Macao Traditional Chinese, Singapore Traditional Chinese and English, Japanese, Korean. Owing to multilingual feature of Apookle Documents Database, the terminal versions of these languages, can be linked with an Apookle Documents Database at the same time, so as to realize centralized management, storage and retrieval of different language documents.

    Apookle D5 system is a multi-users-based system, which can be used in a large scope. Each user is authorized for utilization of the system, thus, visit of specific user by overstepping one's authority is effectively controlled. For example, prohibition function of full-text search can be configured for those who are conducting non-authorized use of the document.

    Apookle D5 system can conduct function of controlling authorization for the document-based same level visit in accordance with position and rank of the user. For example, suppose person A has established "Application Form for 2006 Financial Expenditure Plan", under default conditions, person B holds the right to access the document because he a superior of person except for the condition that person A has modified the default-based authorization of visit. On the other hand, suppose person C holds the same level of position, under default conditions, person C cannot visit "Application Form for 2006 Financial Expenditure Plan".

    Management of data aggregation for Apookle D5 is based on the principle that who creates, who owns. Management for enterprise users, however, is conducted in accordance with data-authorization based on different departments where founder of document holds his/her position. For example, Personnel Department cannot check product sales the data of Sales Department; however, Financial Department can check product sales data of Sales Department. For this phenomenon, further authorization for Sales Department is necessary, so as to satisfy the need of the enterprise: Allow Financial Department, but reject Personnel Department to check the data congregation of the Sales Department.

    This authorization is a behavior of batch authorization, can conduct access authorization for the designated document directory and its subdirectory to departments and users, to meet the large volume of data users when the authorization requested. 1) View 2) Open 3) Print 4) Export 5) Edit 6) Delete 7) Lock 8) Unlock

    Inside Apookle Documents database, all documents are stored based on the structure of independent document model. When visiting them, retrieval and extraction should be conducted according to the document contents, an object with specific structure. Apookle D5 supports control of authorization for each visit to each document thanks to such a storage structure of document object. System administrator can authorize the selected document to a designated user. 1) View 2) Open 3) Print 4) Export 5) Edit 6) Delete 7) Lock 8) Unlock

    Users belonging to Apookle D5 system may look over related catalogue by corresponding operation in the absence of being authorized under the condition of being granted by someone who holds the user rights.

    The user-based enterprise often loses important information due to establishment, combination, revocation of the departments, and flowing in and out of the staffs. As Apookle D5 is taken as working platform , stores the working course and fruits into the Apookle Documents Database, and protects the enterprises information resources effectively. Aiming at the changes of the departments and staffs, using "Authority Transferring" function can transfer part or all authorities to the designated department or staff, while effectively protecting expired access authorization, enormously enhancing the Apookle D5 application efficiency of the enterprise user's.

    Being on business and sick or personal business leaves of the enterprise staffs often cause part of the enterprise work to be delayed or even pause. Using Apookle D5"Authority Scheduling" function, can achieve the purpose of entrusted authorization and designate the detailed end time (can be accurate to the minute) for the user authority utilization. It can also authorize a specific directory or document to a particular user based on time range, access is prohibited if overtime and realize authority scheduling.

    Apookle D5 system controls operation users in the aspects of time, space, application. For example, users can be limited to use the system within one km of the server, is not outside the scope of the application; however, areas outside of the limitation cannot implement the application; users may also be limited to search a certain document or a certain category of documents within two hours; however, it will be unsearchable if he/her has passed over the time limit. Using right of staff may also be taken.

    "Import" function of Apookle D5 may allow the designated document to be quickly moved to Apookle documents database, so that the required documents may all realize database-based management. Users may configure rights for functions of "Import" and "Export", so as to fundamentally avoid stealing of enterprise information (such as stealing information by a dismissed employee) by illegal personnel.

    Core components of scan documents embedded in Apookle D5 system can automatically identify mainstream scanner equipment (including international brands). Users may easily scan paper documents into Apookle Document database through scanner. Content-based retrieval for such category of scan documents can also be supported. Moreover, all scan-based documents can be supported, including business cards, and other small sized document-based information.

    Function of OCR recognition (a core component of scan documents), which is embedded in Apookle D5 system, may be utilized so as to conduct letter recognition of the scan document (can be directly saved to Apookle Documents database) formed by other scan software; and the function also supports content-based retrieval of such category of scan documents. Apookle D5 system can accurately identify simplified and traditional Chinese, English, Japanese, Korean and other languages, as well as more than 100 categories of Chinese character fonts. As a result, office efficiency is improved as manpower and time based on keyboard input is saved.

    Apookle D5 system provides users with document-based online editing features based on user right. Users may directly conduct operation-based revising and editing such as amending, deleting, tagging, drawing tables, etc. based on selected documents. When completed, document-based version control is carried out, and saved to Apookle Documents database.

    Apookle D5 System, supports offline editing to documents of all formats in the system without time limit. After "checking out" the designated document to the PC at the customer terminal, the document in the system is completely locked and can't be modified by anyone. After revision, it can be "checked in" to Apookle document management system, is renamed " V-1 + the original document name" and replaced to the original location automatically by the system. By double-clicking this document name, the history version can be viewed, which is convenient to inquiry about content contrast and full-text retrieval and achieves the purpose of version control.

    Apookle D5 provides the following types of document-based statistics: time, directory, keywords, themes, authors, sizes, names, and so on. Statistics functions of the system can find out statistical results such as entry number, summation of accumulated entry data, average value of entry based on the of arbitrary inquiry conditions, and the statistical results may directly enter into Excel for editorial use.

    Apookle Documents Database is a professional document database and users can simply regard it as a huge container. Users can reduce any document stored in Apookle Documents database to the original location of the document before being improted, thus, to a certain extent, the function has met the need of users for restoring their documents. Purely from security point of view, users may "save" the confidential documents to Apookle Documents database for future restoring and leading in when it is necessary to do so.

    As the documents managed in Apookle Documents Database are stored, managed and retrieved according to the prototype model, users can freely copy the designated documents as template into a couple of counterparts and then create the new independent documents based on these counterparts. While the existing fruits are inherited, the using efficiency is greatly enhanced.

    1) Change the directory the document attached to, change affiliation of the document; 2) Authority transferring and taking over for a single document, viz., the transferred document is separated from the authority owned under the original directory, e.g., authorization to a department for directories, authorization to a user for directories, inherits the authority owned by its destination directory without affecting the single authorization for this document. The customer manager A needs to ask his subordinate employee B to check the contact ways in a copy of customer document, A can transfer this document to B's directory which has the authority of View, Open and Print, then B only holds the above three authorities for this document.

    Apookle D5, physically can't be deleted completely (unless the system administrator uses Apookle Documents Database compression function), automatically saves the deleted documents into the recycle bin of the documents database.

    Designate a single document to be attached to multi document directories and fully take over all authorities owned by the destination directory which it is mapped to.

    Enterprise uses have a large amount of information waiting to be transmitted instantly, so as to meet the needs of communication and exchange, as well as simultaneously save communication cost. Function of "instant messaging" provided by Apookle D5system can be very safe and convenient in a sense that mutual communication and the exchange between personnel can be achieved within enterprise on real-time basis.

    Apookle D5 system, for the purpose of promoting enterprise cooperative working, constructs enterprise cooperative management platform based on work flow technology. Fully user-defined work flow chart definition, greatly increases flexibility and intuitionism of the enterprise flow designing; the design of flow node, guarantees centrality, accuracy and timeliness of the enterprise management, even more conforms to pyramid management system with enterprise classified authorization and classified responsibility. According to the status quo of the user-based enterprise, " set up new flow" in Apookle D5, fully self-defined enterprise flow is realized in pictures and then is examined and approved by cooperative administrator. The document administrator can directly choose the issued flow to formulate the document flow. The tracking, reminding function in flow, helps to know document location, information, using supervision and inspection in parallel, greatly enhances user's application efficiency.

    Apookle D5 system conducts quick initial positioning search based on the user's language using habit. For example, document-based quick positioning is conducted either based on alphabetical order if it is an English version or Pinyin if it is a Chinese version. Apookle D5 can also set the known document as retrieval foundation, such as document title, author, keyword, category, and so on, for users to quickly pick up a document list which satisfies conditions the simple combination, so as to enhance users' utilization efficiency on an everyday basis.

    Apookle D5 supports fuzzy inquiry, and is currently the most frequently used computer-based search engine for information. All relevant documents that contain the key word can be retrieved through the character (i.e. key word) in the registration information. For example, "expenditure for August" is input, but uncertain about which aspect of information the inquiry is about whether it is related to sales or production department, and so on, all the documents related to "expenditure for August" can be inquired about.

    In order to search the required document more accurately, Apookle D5 can also conduct joint inquiry in virtual of several core words borrowed from the document, for example, "Beijing document Apookle office software enterprise ERP". Then, all the documents contain "Beijing" , "document", "Apookle", "office software", "enterprise ERP" can be extracted at the same time.

    Apookle D5 can realize real sense of document-based full text of retrieval. If attributes such as document name are unable to be remembered, but depending one word, or a few words, or one sentence contained in the document, documents including these words or the sentence can all be searched out all, not just document titles, authors, sizes, dates, types, and so on.

    Enterprise users often need to send one or more documents to his the contacts by mail, Apookle D5 system has been provided with mail writing, sending, copying, blind carbon copy, and functions, thus, enterprise users can also use mail batch-sending function conveniently in Apookle D5.

    Fax is indispensable for enterprise users on a day-to-day basis. Apookle D5 system is provided with fax function, which is more convenient for enterprise users to send the selected document by fax at fixed time.

    In order to facilitate user-friendly summary document, Apookle D5 provides a variety of ways document-based rankings, such as time, directory, keywords, themes, authors, sizes, file names, and so on. The default, however, is a kind of ranking base on the initials of document titles: 1) Document time 2) Document directory 3) Document keywords 4) Document themes 5) Document authors 6) Document sizes 7) Document names ...

    Apookle D5 provides the following types of document-based statistics: department, time, directory, keywords, themes, authors, sizes, names, and so on. Statistics functions of the system can find out statistical results such as entry number, summation of accumulated entry data, average value of entry based on the of arbitrary inquiry conditions, and the statistical results may directly enter into Excel for editorial use.

    Enterprise users frequently encounter situations such as much-needed company documents when out on business; however, as long as Apookle D5 is installed on a laptop, through network, at anytime, anywhere all information in the database can be accessed for reading, editing., No need to use Http protocol, thus, document security is substantially guaranteed, thanks to adoption of CS client terminal and hardware recognition.

    Document data aggregations at the service terminal can be downloaded to the local computer to conduct document operation in a manner that computer is not connected to the server in Apookle D5system. Function of document off-line access may check out the document, which needs to be revised, to the local computer. When the revision is completed, the revised document is check into enterprise Apookle Documents database server which is at the remote terminal. In addition, when the customer is out on business and inconvenient for Internet access, the installed Apookle D5in the laptop is equivalent to a mini Apookle Documents database, which can conduct operation on the required documents, thus, there is no need to get access to Internet. Apookle D5 system may automatically record any historical amendment by any user in the system based on the version. Thus, users may conduct data inquiries according to their requirement.

    As the capacity of most enterprise servers is very limited, when enterprises are continuously increasing their documents, their computers' efficiency of operation is greatly reduced, even system crash occurs. Apookle D5 system adopts a distributed computing approach, leading to obscuring boundary between customer terminal and server, thus, not only the document-based storage space is expanded, but also with the increasing number of operators, speed, however, is simultaneously getting faster, and efficiency higher. Because of the characteristics of distributed computing of Apookle D5 system, enterprise users do not need configure high value servers, however, still can meet the need of massive data storage and document management, for example, million level. Apookle tests show that the storage and management capacity of Apookle Documents database is 400 thousand, approximately 100 gigabytes of document-based data aggregations, just one PC server worth CNY 8000 will be able to meet the performance requirements of Apookle D5 system.

    Remote access is a basic WAN solution, mainly to support remote computer access through dial-up lines for the connection of local network. For enterprise users who are located within multi-Business outlets branches, though there are some obstacles in sharing information resources, Apookle D5 can share information in every Business outlets and branches. Information retrieval performance, however, is not reduced, on the contrary, with the increasing number of retrieval users, the speed is getting even faster.

    Apookle D5 system independently installs software for customers, free from being impacted by network and browser. Thus, data will not be lost even if the network has been cut off! And so it will be all right to transmit data to the server after Internet has resumed to normal state.

    Many enterprise users have got massive documents; the number of documents owned by a number of newly established enterprise users will also be increased dramatically in a few years time. However, general document management system cannot meet the demand of the increasing number of documents, facing a crisis of database collapse. Apookle D5 system being embedded with T-level massive document-based database (1T = 1024G, 1G = 1024M), to fully satisfy the need of massive document management and retrieval by enterprise users.

    For any enterprise-based user, no matter what operation is conducted, Apookle D5 system will automatically record his/her operation steps of a document, the number of her/his operating frequency, and other journal entry information. And the results can be led out to Excel tables.

    In order to guarantee operation performance of user-based Apookle Document database system, through transferring resource monitoring programs of Apookle D5, operation situation of the current system resource in the server system can be monitored on a real time basis, resource using report can be generated, resource-based performance and configuration can be timely consummated. The monitoring targets include: CPU, memory, network.

    Since Apookle D5 was released on October 8th, 2007, Apookle have made commitment to launch a subversion upgrade package every half year. All main components within the main version (3.00, 3.12 and 3.99 belong to the same main version) enjoy free automatic upgrade and update service to enhance product performance. For example, 3.00 can be upgraded to 3.12 for free, without upgrade time limit. Cross-version upgrade, however, has to be upgraded by purchasing a separate license, for example, from 5.00 to 6.00. For significant updates, all users are informed by Apookle's official website and are also going to receive a reminder via e-mail.

    Apookle D5 system conducts document-based encryption and storage management depending on Apookle Document database, as well as incremental backup mechanism introduced for the purpose of data backup and recovery, thus, integrity and accuracy of data collection are effectively guaranteed.

    Geographic information system needed by a number of industries is particularly added in Apookle D5 platforms, whose geographical documents are stored in the geographical model of Apookle Document database. However, when transferring or operating the geographic document-based data, the geographical space engine support is still needed. Apookle D5 supports the following geographic platform products: 1) ESRI ArcGIS 2) MapInfo 3) MapGIS 4) AutoCAD 5) 3Dmax The above geographic platform engines may be directly transferred in order to conduct geographic data-based searching and positioning in Apookle D5systems. Thus, full-text search for stored geographic data documents can also be realized.